For External Researchers

External researchers wishing to engage the Sheridan community as participants in their research must apply for and receive Sheridan REB approval. Prior to submitting to the SREB, all external researchers must review the Policy on Ethical Conduct for Research Involving Human Participants.

Researchers with External REB Approval

The SREB will review approved applications from the Ontario Community College Multi-Site Expert Panel or other Canadian postsecondary institutions. The SREB will apply for Institutional Approval on the researcher’s behalf and, if granted, the application will undergo delegated review. Please email the SREB Coordinator with:

1. The final approved external REB application.
2. The final approved research materials (e.g. recruitment materials, informed consent forms, surveys, interview questions, etc.).
3. The REB protocol approval letter(s).
4. TCPS 2: CORE-2022 certificates of completion for all research team members completed after January 1, 2022.
5. A cover letter that includes the following information:
   1. Involvement of the Sheridan community or resources in the project,
   2. Any approvals/agreements/permissions to assist with recruitment at Sheridan.

Relevant forms

• Amendment request form
• Project renewal form
• Project conclusion form

Surveys

If you wish to conduct a survey, you will need to contact Dean Langan in Institutional Research to complete a form. This form is to include:

• The name of the Sponsor(s) managing or overseeing the survey;
• The purpose of the survey (topic, objectives, issues to be addressed, etc.);
• The target population and intended sample size;
• How the survey will be administered and the recruitment approach to be used;
• Planned timelines;
• Frequency of the survey (e.g. will it be a one-time survey or administered on a cycle?);
• The personal information to be collected and how this data will be used, disclosed, and protected;
• How survey data will be used, how the results will be communicated, and how the data will be retained;
• A copy of the survey instrument;
• Where the survey involves an external party, the identification of an internal Sponsor and a copy of letters of agreement and/or data usage agreements, where applicable;
• A copy of the application and a letter of approval from the Sheridan Research Ethics Board.

*Assessment of the request will be considered by the Survey Review Committee*

To assist you in your request, please review Sheridan's Administration of Surveys Policy and Administration of Surveys Procedure.

For more information

Contact the Sheridan Research Ethics Board